What is a sales invoice?

A sales invoice is a legally binding document that outlines a financial transaction between a business and its customer. Usually, it includes facts about the goods or services provided, the date of the transaction, the amount due, the terms of payment, and any other relevant information.

Here, we further limit the scope of this concept to those invoices that are used for the sale of goods to distinguish them from service invoices.

Why are sales invoices important?

A well-designed and professional sales invoice gives comprehensive details about the products sold, the amounts due, the accepted payment methods, and the anticipated date of payment. By doing this, you can avoid late fees and get paid faster.

Since sales invoices form the basis of the bookkeeping system, they are also crucial to accounting. By actively tracking the inventory, they aid in inventory management. Sales invoices contain vital information that is needed for budget forecasting, future planning, and confirming tax return claims.

What are the benefits of using an Excel sales invoice template?

Excel templates offer various benefits if you are a small business owner looking for an easy and affordable way to create invoices.

First of all, it might save you time and effort by offering a pre-made structure that you can modify to suit your requirements. Second, by offering a fundamental structure and automating computations, Excel templates can assist you in avoiding typical billing errors. Thirdly, it's simple to get free Excel templates that nearly match your needs. Finally, Excel templates are easily customizable to meet your unique requirements. You may add or move fields on the form, change the color scheme, or even include your company logo.

For example, our collection of free sales invoice templates ranges from one column to 16 columns, customized for different business types and industries.

Our templates could be used standalone for creating sales invoices. Most of them are pure-Excel-formatted templates without macro code. The templates can produce beautiful invoices with intuitive Excel forms and automated on-form calculations done by Excel formulas.

However, if you need to create several invoices a month or need advanced features like looking for existing customers or finding previous invoices, reporting, etc., we highly recommend our invoicing app.

How do I use a template with Invoice Manager?

Visit our introductory movie to find out how it works for you.

Invoice Manager is sold as a subscription plan on the Microsoft Store and as a traditional desktop app with life-time licenses. Both work with all the templates that can be downloaded here for free.

It is easy to use the templates in Invoice Manager.

  1. Make sure Invoice Manager is installed.
  2. Download any template that closely meets your requirements.
  3. Double-click the downloaded file to extract it to a folder where you have full access permissions, such as a subfolder inside “My Documents”.
  4. Open the template and start using it.
Sample Sales Invoice Template 2
Simple 2-Column Sales Invoice Sample
Blank Sales Format (No-tax)
Blank Sales Invoice Format (One-tax)
Blank Sales Invoice Layout (Two-tax)
Blank Sales Billing Format (No-tax, Long Description)